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July 15, 2021

Agenda: English

Agenda: Spanish

Minutes: English

Minutes: Spanish

After the discussion during the June 17th meeting, it is urgent that we have an additional SDAC meeting before June 30th, to present and vote on the current RFP from Community Catalyst California, and to draft a letter to DDS on how the SDAC funds for year 2020-2021 will be spent. It is important that we have a quorum at this meeting or we risk losing $81,600 funding from DDS to this committee.

June 28, 2021

Agenda: English

Agenda: Spanish

Minutes: English

Minutes: Spanish

When: Monday, June 28, 2021, from 2:00 PM – 3:30 PM

Where: Zoom Meeting

Self-Determination Support Proposal

Scoring Rubric

Self-Determination Support Proposal Spanish

Scoring Rubric Spanish

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June 17, 2021
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

May 20, 2021
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

Information from the First VMRC SDAC Meet & Greet, 04/06/21

April 15, 2021
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

Statewide Self-Determination Advisory Committee Recommendations for Enrollment in the Self-Determination Program Prior to June 7, 2021

VMRC Self-Determination Advisory Committee Meet & Greet Flyer

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Recommendations for Enrollment in the Self-Determination Program

Prior to June 7, 2021

Introduction

The Statewide Self-Determination Advisory Committee (SSDAC), composed of the chairpersons of 21 Regional Center Self-Determination Local Advisory Committees (SDLACs) and one member of the State Council, held its regularly scheduled meeting on February 16, 2021. With over 100 attendees—including Regional Center (RC) staff, vendors, service providers, independent facilitators, fiscal management services, and community action group members—the SSDAC developed a set of recommendations to support the implementation of the first phase of the Self-Determination Program (SDP).

This initial phase concludes on June 7, 2021, when the SDP will become available to all individuals and families served by RCs who wish to participate.

The meeting focused on how each Local Advisory Committee (LAC) could assist in completing the enrollment of those selected for the SDP during the remaining time in phase one. The resulting recommendations aim to guide RCs and LACs in overcoming common enrollment barriers. While not exhaustive, these recommendations are considered achievable before June 7, 2021. SSDAC encourages each LAC to adopt these strategies to maximize enrollment during this critical period.

SSDAC emphasizes that the success of the SDP depends not solely on what the Department of Developmental Services (DDS) can do, but on what each LAC can accomplish in collaboration with its RC. These recommendations apply to phase one and will remain relevant as the program expands statewide.

Recommendations

1. Transition All Phase-In Participants by June 1

RCs should contact all selected participants who have not yet completed enrollment to determine:

Their current stage in the SDP process
Who is responsible for the next steps

Goals:

Complete orientations by March 31, 2021
Finalize enrollment and transition by June 1, 2021

2. Simplify Orientation & Ongoing Training

RCs and LACs should revise orientations to be clearer and delivered in shorter segments. SSDAC will provide sample orientation modules. Trainings should continue post-enrollment and be led by self-advocates and family members, in collaboration with RC staff and independent facilitators.

3. Coaching for Participants

LACs and RCs should facilitate coaching or mentoring using federal participation funds.

Allocate first-year funds by March 31, 2021
Plan and approve second-year funds by April 30, 2021
Complete allocation by June 30, 2021

This approach supports “fast-tracking” participants to enrollment by June 1.

4. Train RC Staff

RCs and LACs should jointly conduct SDP training for service coordinators.

Use plain language
Co-lead sessions with LAC members
Share best practices across RCs and LACs

5. Outreach to Underserved Communities

RCs should prioritize outreach to underserved and Spanish-speaking populations.

Ensure culturally competent communication
Include race/ethnicity data in monthly DDS reports
Share these reports with LACs

6. Collaborate with RC Leadership

LACs should meet monthly with RC executive directors and key SDP staff to:

Foster meaningful collaboration
Develop plans for statewide expansion
Review progress and schedule additional planning sessions

7. Establish Response Timelines

RCs and LACs should agree on reasonable timelines for:

Annual cost statements
Budget certifications
Spending plan approvals and changes

Recommended turnaround: 10 days. RCs should track each participant’s progress, assign responsibilities, and identify barriers.

8. Enroll LAC Members

All LAC members or their family members should be enrolled in the SDP by May 31, 2021.

9. Make LAC Meetings More Accessible

LAC meetings should be:

Open, informal, and community-driven
Led by LAC members
Secure from disruptions (e.g., “Zoom bombers”) without limiting public input
Interpreted and materials translated into threshold languages (spoken by ≥5% of consumers in the RC’s area)

10. Collaborate with Independent Facilitators & FMS Providers

LACs should invite independent facilitators and fiscal management service (FMS) providers to:

Share experiences and best practices
Identify enrollment barriers

LACs should monitor timely payments to facilitators and FMS providers. RCs should provide updated, non-exclusive lists of available independent facilitators upon request.

11. Prepare for Statewide Expansion

RCs should:

Notify all consumers and families of the expansion by May 31, 2021
Share SDP videos and DDS resources
Create websites and registration portals for orientations
Contact individuals on the SDP waiting list by May 1, 2021
Begin orientations for interested individuals (including those not on the waiting list) as soon as possible, offering flexible scheduling

Conclusion

The goal of phase one is to enroll as many selected participants as possible by June 1, 2021, creating a foundation for future statewide expansion. Success depends on the collaborative efforts of each LAC and RC. SSDAC looks forward to this pivotal moment in SDP history and hopes these recommendations will guide effective implementation through June 7, 2021.

March 18, 2021
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

March 4, 2021
(The February 18, 2021 did not officially end because we were interfered with on Zoom. This meeting will complete the action and the meeting, see the agenda below.)
Click: New Zoom Link and Passcode: 911351

February 18, 2021
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

January 21, 2021
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

November 19, 2020
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

November 19, 2020: DDS Directive Regarding the FMS
The Director of DDS says individuals don’t have to include the FMS fee as part of their budget. This is a temporary change to allow participants to use these fess for different and/or additional SDP services during the COVID-19 State of Emergency.

October 15, 2020
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)

September 17, 2020
Agenda: (English | Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes: (English | Spanish)
Amendment to the Funding Letter to DDS

August 20, 2020
Agenda:  (English |  Spanish)
When: 3:30 PM – 5:00 PM
Where: Zoom Meeting
Minutes:  (English | Spanish)
July Minutes:  (English |  Spanish)

July 16, 2020
Agenda:  (English |  Spanish)
When: 10: am to 11:30 am
Where: Zoom Meeting
Minutes:  (English | Spanish)
April Minutes:  (English |  Spanish)
DRAFT Letter to DDS from Advisory Committee and VMRC
June 29, 2020 Extension Letter from DDS (Spanish Version)

Special Announcement for Self-Determination Selected Participants

June 2020
The committee meeting originally scheduled for June 18, 2020 has been cancelled.

May 2020

Agenda: May 21, 2020

Join Zoom Meeting:
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Meeting ID: 992 4332 9401
Password: 363039
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Agenda Spanish: May 21, 2020