Accounting & Billing

Accounting & Billing

Valley Mountain Regional Center (VMRC) is committed to making the accounting and billing process simple and efficient for our service providers. This page provides access to forms, instructions, schedules, and other resources to help you submit complete and accurate billing on time. If you have questions or need assistance, our Fiscal Department is available to help — see the Fiscal Staff Directory for contact information.

VMRC uses a secure, web-based eBilling system that allows vendors to submit invoices and attendance electronically. As part of the vendorization process, all service providers must complete an eBilling Enrollment Form, which serves as a binding agreement for system use. Once enrolled, you will receive login credentials and can begin submitting billing through the eBilling portal.

To avoid errors, please note that the eBilling system processes invoice transmissions nightly between 10:00 p.m. and 5:00 a.m., so we recommend not accessing the system during these hours. If you experience technical issues, please contact the Fiscal Department or email us at ebilling@vmrc.net for assistance.

Fiscal Resources

eBilling Webpage eBilling Enrollment Form eBilling Instructions VMRC Fiscal Staff Directory Check Run Schedule EFT Direct Deposit Form

Billing Forms

• 2025 Excess Mileage Cost Calculator
• 2026 Excess Mileage Cost Calculator
• Day Care Billing Form – For service code 405 — Child Day Care Services
• Home Billing Form – For service codes 116, 707, 772, 773 — including Early Start Specialized Therapeutic Services, speech, physical, and occupational therapy
• Interpreter and Translator Billing Form – For billing interpreter and translation services
• Parental Verification Form English
• Parental Verification Form Spanish
• PATCH Funding Sheet – Used for services authorized under PATCH funding