Request for Proposal

To

Qualified Individuals and/ or  Providers

Project Type: ASL Training and Support (Service Code 644)

Service Description:

A regional center shall classify a vendor as language training and support to improve or develop expressive and receptive communication using American Sign Language (ASL). This service is designed to assist individuals who are deaf, hard of hearing or deafblind to improve functional communication skills by improving the use of formal ASL and reducing the use of home signs. The ASL trainer can also train the direct support professionals and family members while the individual is present to promote more cultural and linguistic understanding of the natural environment. These services may also work with individuals and providers to incorporate use of and learning through Alternative Augmentative Communication devices, ASL online resources and online ASL content to increase engagement when learning ASL. ASL Training and Support services are not designed to replace any other services, including care and supervision. They should be used to help facilitate improved communication between service providers or family members and the person receiving services. This service shall not supplant or replace the need for formal interpretation services.

Date Issued: August 1, 2025

Proposal Submission Deadline: August 20, 2025, at 5:00 PM PT

Virtual Information Session: Wednesday August 13, 2025, 4:00-5:30

Join Zoom Meeting
https://us06web.zoom.us/j/89126896777  

Meeting ID: 891 2689 6777

• Purpose

Valley Mountain Regional Center (VMRC) is seeking proposals from qualified individuals, organizations, or agencies to provide American Sign Language (ASL) training and support services under Service Code 644: to staff, individuals served, and their families. The goal is to improve communication access, increase ASL fluency, and build cultural competency within our organization and community.

• About Valley Mountain Regional Center

Valley Mountain Regional Center (VMRC) is one of 21 nonprofit regional centers in California that provide services to individuals with developmental disabilities and their families. VMRC  is committed to inclusive, person-centered practices that reflect the diverse languages and cultures of our community. We serve individuals who are Deaf and Hard of Hearing, many of whom communicate primarily through ASL.III. Scope of ServicesThe selected provider(s) will be responsible for delivering culturally responsive, accessible, and individualized American Sign Language (ASL) instruction and support to meet the communication needs of the following groups:

• ASL Instruction
• Individuals served by VMRC.
• Family members and caregivers (individuals must always be present)
• Service providers directly working with individuals served by VMRC (individuals must always be present)

The provider must be able to deliver the following core services:B . ASL Instruction ServicesThe provider shall:

• Deliver structured ASL classes at beginner, intermediate, and advanced levels.
• Offer classes in group formats (virtual or in-person).
• Incorporate Deaf culture, etiquette, and linguistic development into lessons.
• Provide class materials (digital or print), including visual aids, vocabulary lists, and optional practice assignments.
• Track participation and progress.
• Be flexible in scheduling classes/training during the day, evening, or weekends to meet participant needs.
• Parent/Caregiver ASL Coaching

The provider shall:

• Offer tailored coaching to parents or caregivers of Deaf/Hard of Hearing or non-verbal individuals.
• Focus on everyday vocabulary, routines, and conversational skills to support communication in the home.

D . One-on-One Support for Individuals ServedThe provider shall:

• Provide individualized ASL instruction or tutoring to VMRC clients of all ages (children, youth, and adults), based on their current language level and communication needs.
• Design lessons that accommodate developmental and cognitive levels, especially for individuals with autism, intellectual disabilities, cerebral palsy, or dual diagnoses.
• Collaborate with VMRC staff and families to develop short- and long-term communication goals.
• Submit brief session notes or reports on progress after each lesson or at agreed-upon intervals.

• Consultation and Technical Support

The provider shall:

• Be available to consult with VMRC Service Coordinators, VMRC’s Deaf and Hard of Hearing Manager, VMRC’s Director of Equity and Engagement team, and other VMRC staff on how to:
  • Incorporate ASL-friendly communication practices in Individual Program Plans (IPPs)
  • Make communication supports accessible for Deaf clients
  • Recommend visual aids, software, or assistive technology related to sign language use
  • Review and advise on ASL-accessible materials (optional service)
• Service Documentation and Communication

The provider shall:

• Maintain accurate records of services provided, including:
  • Class/session attendance
  • Progress updates
  • Participant feedback (when appropriate)
  • Participate in periodic check-in meetings with VMRC Service Coordinators, VMRC’s Deaf and Hard of Hearing Specialist
  • Be responsive via email or phone to schedule coordination and follow-up

• Optional/Preferred Services

The provider is encouraged (but not required) to offer:

• Bilingual Services: ASL-Spanish interpretation or instruction
• Training for Siblings or Peers: To support inclusive communication
• ASL Immersion Events: Practice groups or cultural enrichment gatherings
• Deaf-led instruction teams: Prioritizing Deaf educators to lead sessions
• Consultation
• Advise VMRC staff and service coordinators on best practices when working with Deaf/Hard of Hearing individuals.
• Support the development of visual or ASL-accessible materials.
• Minimum Qualifications

Proposals will only be accepted from providers who meet the following:

• Have language proficiency from an accredited or nationally recognized institution
• Demonstrated experience in ASL instruction or Deaf education
• Knowledge of Deaf culture and accessibility practices
• Fluency in American Sign Language
• Experience working with individuals with developmental disabilities is highly preferred
• Ability to offer services in English and ASL (bilingual Spanish-ASL a plus)
• Ability to conduct background checks and meet regional center vendor requirements (if selected)
• Proposal Requirements

Please include the following in your proposal:

• Cover Letter
  • Introduction, contact information, and summary of your interest
• Organizational Background or Resume
  • Overview of experience with ASL instruction, training, and support services
  • Certification from an accredited or nationally recognized institution such as, but not limited to, the American Sign Language Proficiency Interview (ASLPI), Sign Language Proficiency Interview (SLPI), or other recognized language proficiency body.

• Service Delivery Plan
  • Description of how services will be delivered, including:
    • Course outlines or sample curriculum
    • Target audience for different services
    • Training format (virtual, in-person)
    • Frequency and duration of sessions
• Key Staff and Qualifications
  • Bios or resumes of instructors, Deaf/HH staff, or consultants
• References
  • At least two references from previous clients (preferred: regional centers, schools, community organizations)
• Proof of Insurance and Required Clearances
  • Will be requested prior to contract execution if selected
• Equity and Diversity in Request for Proposals
• A statement outlining the applicant’s plan to serve diverse populations, including, but not limited to, culturally and linguistically diverse populations;
• Examples of the applicant’s commitment to addressing the needs of those diverse populations; and
• Any additional information that the applicant deems relevant to issues of equity and diversity.
• Submission Instructions

Please submit your complete proposal via email to:Libby Contreras, Community Services Manager lcontreras@vmrc.netSubject Line: “RFP Submission – ASL Training & Support Services”Deadline:  by 5 P.M. on August 20, 2025Incomplete or late proposals may not be reviewed

• RFP Timeline (Subject to Change)

• Terms and Conditions
• VMRC reserves the right to reject any or all proposals.
• Submitting a proposal does not guarantee selection.
• All submitted materials become the property of VMRC
• The provider must meet all state and federal requirements applicable to vendors serving individuals with disabilities

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