IMPORTANT INFORMATION: VENDOR-RESIDENTIAL
**All requests/changes must be APPROVED FIRST by Community Services prior to implementation**
Title 17 54330: Changes in Vendor Ownership, Location, or Program/Service Design
Change of Ownership (Residential)
The vendor shall notify the regional center 30 days prior
to any ownership change. A new vendor application shall be completed by the new
owners and be approved by the vendoring regional center prior to provision of
services to consumers. If necessary, a new license shall be obtained prior to
approval of the vendor application and the provision of services to consumers.
- Vendor notifies their Quality Assurance Liaison
of request to change via email to VendorChangeRequest@vmrc.net
- Read and sign “VMRC’s Change of Ownership
Guidelines for Residential Facilities” Form
- Letter of Intent (LOI Process)
Relocation (Care
Home)
- Vendor notifies their Quality Assurance Liaison
of request to relocate via email to VendorChangeRequest@vmrc.net
- New page(s) to replace current PD page(s)
- Submit formal letter to Asst. Director of Resource Development of
change of location, reason for relocation, and anticipated date of relocation.
Closure
(Care Home)
Title 17 Section 54330(b) the vendor shall notify the
vendoring regional center and all user regional centers: (1) in writing at
least 60 days before it discontinues providing services.
- Vendor notifies their Quality Assurance Liaison
of request to relocate via email to VendorChangeRequest@vmrc.net
A formal letter written to RD – Program Manager of intent
to close should include the following:
- Vendor #
- Date of anticipated closure (must be at least 60
days from date of receipt)
- Reason for closure
- Statement indicating that residents and planning
team has/ has not been informed
PROGRAM DESIGN CHANGES
Change of Administrator (Residential)
- Vendor notifies their Quality Assurance Liaison
of request to relocate via email to VendorChangeRequest@vmrc.net
- Up-to-date Administrator Certificate for the
population served (RCFE, Children, ARF, etc.)
- Resume with 3 professional references
- Administrator interview will be done by RD staff
Emergency Administrator
For use when:
- Unexpected loss of administrator
- Temporary absentee of current administrator (out
of country, long-term illness, etc.)
- Vendor notifies their Quality Assurance Liaison
of request to relocate via email to VendorChangeRequest@vmrc.net
- Documents required for proposed administrator:
- Current
administrator’s certificate
- Update
staff schedules (all)
- Must attend RSO or AO within the last 2 years
- Pass “Emergency Administrator” Interview
Adding a New Consultant
“Type”
- Vendor notifies their Quality Assurance Liaison
of request to relocate via email to VendorChangeRequest@vmrc.net
- Vendor sends in letter requesting to modify
consultants, with reason for modification
- Revised & dated Organizational Chart to
reflect new consultant type & consultant name
- A new job description is necessary for the new
type of consultant-verify qualifications meet T17; be sure there is a date on
the new pages
- New Consultants resume and professional license
- New consultant’s sample assessment tools and
summary reports
- Sample ISP’s for Skill Acquisition or Behavior
modification, etc.
*If the home was developed with startup funds (CPP), any
changes in consultants will need prior approval from the Assistant Director of
Case Management, Resource Development (Brian Bennett)
Change the Individual
Consultant
- Vendor notifies their Quality Assurance Liaison
of request to change via email to VendorChangeRequest@vmrc.net
- A written request indicating the reason for the
change
- Revised Organizational Chart to reflect new name
of consultant -with date on it
- New consultant’s sample assessment tools and
summary report
New consultant’s resume and professional license
Change to Entrance or Exit
Criteria
- Vendor notifies their Quality Assurance Liaison
of request to change via email to VendorChangeRequest@vmrc.net
- New page(s) to replace current PD page(s)
Adding Restricted Health
Conditions to Services
- Vendor notifies their Quality Assurance Liaison
of request to change via email to VendorChangeRequest@vmrc.net
- Vendor needs to change entrance criteria to reflect
the conditions they will serve –See changing criteria above
- If the home is a level 4, they will need a RN as a
consultant. The RN consultant will develop the individual RHCCPs and
train staff. Job description needs to reflect both these items -See
adding a consultant above
- Vendor to submit Addendums to CCL for each condition
they will serve & send us copies.
- If the home has a PD with a Policy & Procedure
sections- they will need to address “Restricted Health Conditions” and
revise this section to reflect the changes
Adding
a New Policy/Procedure or adding to an Existing One
- Vendor notifies their Quality Assurance Liaison
of request to change via email to VendorChangeRequest@vmrc.net
- The new policy/ procedure is sent to community
services for review
- QA Staff submits documents with signatures of
verification to Resource Development
Stanislaus County
- Group Home or Small Family Home for children with mild to moderate behaviors and some medical needs (Male and Female, Ambulatory and Non Ambulatory.
- Group Home or Small Family Home for children with severe behaviors (Male and Female, Ambulatory and Non Ambulatory).
- Adult Residential Facility for adults with behaviors but high functioning level.
- Adult Residential Facility for Non-Ambulatory adult females (Level 4).
Foothills Counties (Amador, Calaveras, Tuolumne)
- Adult Residential Facility for young adult females with severe behaviors due to traumatic brain injury.
Any VMRC County (Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne)
- Adult Residential Facility for adults with moderate to severe behaviors and mental health diagnoses, with possible criminal justice system involvement (Level 4).
Residential Care Facility for the Elderly for aging adults who may have dementia If you feel you have the qualifications and experience to operate one of these identified care homes for developmentally disabled persons, please submit a Residential Letter of Intent along with a resume. Once received, your references will be checked to determine if you have the required amount of experience. If you do, and we determine we have a need for the specific type of home identified on your Letter of Intent Form, you will be invited to VMRC’s Residential Services Orientation. Experience Requirements Residential Facilities Administrator VMRC Residential Service Level Outline
