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Residential

IMPORTANT INFORMATION: VENDOR-RESIDENTIAL

VendorChangeRequest@vmrc.net

**All requests/changes must be APPROVED FIRST by Community Services prior to implementation**

Title 17 54330:  Changes in Vendor Ownership, Location, or Program/Service Design

Change of Ownership (Residential)

The vendor shall notify the regional center 30 days prior to any ownership change. A new vendor application shall be completed by the new owners and be approved by the vendoring regional center prior to provision of services to consumers. If necessary, a new license shall be obtained prior to approval of the vendor application and the provision of services to consumers.

  • Vendor notifies their Quality Assurance Liaison of request to change via email to VendorChangeRequest@vmrc.net
  • Read and sign “VMRC’s Change of Ownership Guidelines for Residential Facilities” Form
  • Letter of Intent (LOI Process)

Relocation (Care Home)

  • Vendor notifies their Quality Assurance Liaison of request to relocate via email to VendorChangeRequest@vmrc.net
  • New page(s) to replace current PD page(s)
  • Submit formal letter to Asst. Director of Resource Development of change of location, reason for relocation, and anticipated date of relocation.

Closure (Care Home)

Title 17 Section 54330(b) the vendor shall notify the vendoring regional center and all user regional centers: (1) in writing at least 60 days before it discontinues providing services.

  • Vendor notifies their Quality Assurance Liaison of request to relocate via email to VendorChangeRequest@vmrc.net

A formal letter written to RD – Program Manager of intent to close should include the following:

  • Vendor #
  • Date of anticipated closure (must be at least 60 days from date of receipt)
  • Reason for closure
  • Statement indicating that residents and planning team has/ has not been informed

PROGRAM DESIGN CHANGES

Change of Administrator (Residential)

  • Vendor notifies their Quality Assurance Liaison of request to relocate via email to VendorChangeRequest@vmrc.net
  • Up-to-date Administrator Certificate for the population served (RCFE, Children, ARF, etc.)
  • Resume with 3 professional references
  • Administrator interview will be done by RD staff

Emergency Administrator

For use when:

  • Unexpected loss of administrator
  • Temporary absentee of current administrator (out of country, long-term illness, etc.)
  • Vendor notifies their Quality Assurance Liaison of request to relocate via email to VendorChangeRequest@vmrc.net
  • Documents required for proposed administrator:
    • Updated Org. Chart
    • Current administrator’s certificate
    • Resume with 3 references
    • Update staff schedules (all)
  • Must attend RSO or AO within the last 2 years
  • Pass “Emergency Administrator” Interview

Adding a New Consultant “Type”

  • Vendor notifies their Quality Assurance Liaison of request to relocate via email to VendorChangeRequest@vmrc.net
  • Vendor sends in letter requesting to modify consultants, with reason for modification
  • Revised & dated Organizational Chart to reflect new consultant type & consultant name
  • A new job description is necessary for the new type of consultant-verify qualifications meet T17; be sure there is a date on the new pages
  • New Consultants resume and professional license
  • New consultant’s sample assessment tools and summary reports
  • Sample ISP’s for Skill Acquisition or Behavior modification, etc.

*If the home was developed with startup funds (CPP), any changes in consultants will need prior approval from the Assistant Director of Case Management, Resource Development (Brian Bennett)

Change the Individual Consultant

  • Vendor notifies their Quality Assurance Liaison of request to change via email to VendorChangeRequest@vmrc.net
  • A written request indicating the reason for the change
  • Revised Organizational Chart to reflect new name of consultant -with date on it
  • New consultant’s sample assessment tools and summary report

New consultant’s resume and professional license

Change to Entrance or Exit Criteria

  • Vendor notifies their Quality Assurance Liaison of request to change via email to VendorChangeRequest@vmrc.net
  • New page(s) to replace current PD page(s)

Adding Restricted Health Conditions to Services

  • Vendor notifies their Quality Assurance Liaison of request to change via email to VendorChangeRequest@vmrc.net
  • Vendor needs to change entrance criteria to reflect the conditions they will serve –See changing criteria above
  • If the home is a level 4, they will need a RN as a consultant. The RN consultant will develop the individual RHCCPs and train staff. Job description needs to reflect both these items -See adding a consultant above
  • Vendor to submit Addendums to CCL for each condition they will serve & send us copies. 
  • If the home has a PD with a Policy & Procedure sections- they will need to address “Restricted Health Conditions” and revise this section to reflect the changes

Adding a New Policy/Procedure or adding to an Existing One

  • Vendor notifies their Quality Assurance Liaison of request to change via email to VendorChangeRequest@vmrc.net
  • The new policy/ procedure is sent to community services for review
  • QA Staff submits documents with signatures of verification to Resource Development

Stanislaus County

  • Group Home or Small Family Home for children with mild to moderate behaviors and some medical needs (Male and Female, Ambulatory and Non Ambulatory.
  • Group Home or Small Family Home for children with severe behaviors (Male and Female, Ambulatory and Non Ambulatory).
  • Adult Residential Facility for adults with behaviors but high functioning level.
  • Adult Residential Facility for Non-Ambulatory adult females (Level 4).

Foothills Counties (Amador, Calaveras, Tuolumne)

  • Adult Residential Facility for young adult females with severe behaviors due to traumatic brain injury.

Any VMRC County (Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne)

  • Adult Residential Facility for adults with moderate to severe behaviors and mental health diagnoses, with possible criminal justice system involvement (Level 4).

Residential Care Facility for the Elderly for aging adults who may have dementia   If you feel you have the qualifications and experience to operate one of these identified care homes for developmentally disabled persons, please submit a Residential Letter of Intent along with a resume. Once received, your references will be checked to determine if you have the required amount of experience. If you do, and we determine we have a need for the specific type of home identified on your Letter of Intent Form, you will be invited to VMRC’s Residential Services Orientation. Experience Requirements Residential Facilities Administrator VMRC Residential Service Level Outline